Policies

PRIVACY POLICY FOR EMPLOYEES

Tarlac State University (TSU) is committed to protect the privacy rights of individuals on personal information pursuant to the provisions of Republic Act No. 10173 or the Data Privacy Act of 2012, its Implementing Rules and Regulations and other relevant policies, including issuances of the National Privacy Commission and  applicable laws and regulations relating to privacy and data protection.

This Data Privacy Notice for Employees is about the policy of the University regarding the data that it collects, uses, shares, and processes while you are employed in Tarlac State University. To note and as a general rule, TSU will only disclose your personal data to third parties with your consent and following the provisions or requirements of applicable laws.

What data does TSU collect, acquire, or generate?

TSU collects, acquires, or generates your personal information in different forms and ways. These may include, but not limited to, written records, photos or video recordings, and digital materials.

1. Information you provide during your application. When you applied at TSU you provided us information through the application form you accomplished, submitted and duly signed.

        a) Directory Information:
            i. Name,
            ii. Home address,
            iii. E-mail address,
            iv. Contact number,
            v. Other contact details;

        b) Personal Information
            i. Date of birth,
            ii. Place of birth,
            iii. Sex,
            iv. Civil status,
            v. Religion,
            vi. Citizenship,
            vii. Family background (names of your parents/guardians, their occupation and place of work, contact numbers, and average family monthly income)

How and When will TSU share, disclose, or transfer your personal data?

By consent of the owner of the personal information or as required by law, TSU may also share, disclose, or transfer your personal data to other individuals or organizations in order to uphold your interests and/or pursue the University’s legitimate interests as a higher educational institution.

i. To share information to the person with authorization from the owner or as prescribed by law, or as determined by the University, in order to promote your best interests, and to ensure your health, safety, and security, or that of others;
ii. To inform the National Privacy Corporation (NPC) and other government bodies or agencies, (e.g., Commission on Higher Education (CHED), Department of Education (DepEd), Bureau of Immigration (BI), Department of Foreign Affairs (DFA), Civil Service Commission, Bureau of Internal Revenue (BIR), Professional Regulation Commission (PRC), Legal Education Board (LEB), Supreme Court (SC), and others) when required or allowed by law;
iii. To share information with individuals or organizations (e.g., PASUC, AACCUP, IMS, ISA, and other similar associations/groups) for accreditation and university ranking purposes;
iv. To comply to court orders, subpoenas, and/or other legal obligations;
v. To conduct research or surveys for the development of the University;
vi. To feature photos, videos, and other information in order to advertise the University, its activities and events, through marketing or advertising materials, such as brochures, website posts, newspaper advertisements, physical and electronic bulletin boards, and other media;
vii. To stream live affairs and events of/in the University;
viii. To publish information through news or feature articles in University publications and social media sites.
ix. And among others to pursue the legitimate purpose of the University.

How will TSU store, protect, and retain your personal data?

All information and data are stored and transmitted securely in various paper and electronic formats, including databases that are shared between and among the different offices or units of the University. Access of information and data is limited only to authorized personnel and staff who have a legitimate interest in them for the purpose of carrying out their duties and functions. Rest assured that the university will not allow excessive use of your personal data.

How long shall we keep your data?

Under the provisions of the laws, the University is required to permanently keep the student and employee records including the information contained therein. In line with this, no personal information may be destroyed unless allowed by laws, if allowed or authorized by law, it must be documented in writing by the Office concerned. Unauthorized destruction should be reported to the DPO or any member of the TSU Data Privacy Response Team of the University.

What are your rights as the owner of the data?

As provided by Republic Act No. 10173 or the Data Privacy Act of 2012, you have the right to object the processing of your personal data, the right to access your personal information, and or have it corrected, erased, or blocked on reasonable grounds. Please refer to the Rights of the Data Subjects.

How can you contact us?

Should an employee, student, graduate, parent or guardian want further information about the way TSU manages the personal information it holds, or wish to complain about breach of the Act, please contact TSU’s duly designated Data Protection Officer:

Name                       : Dr. Grace N. Rosete

E-mail Address       : [email protected]

Changes to this Privacy Policy

TSU may, from time to time, make changes to this Policy. On such occasions, we will let you know through the website of the University, and, when permissible, other means of communication. Any modification is effective immediately upon posting on the website.

Dear Visitors;

Thank you for passing and visiting Tarlac State University (TSU) through our website.  Our University is committed to protect your privacy rights as individuals including your  personal information pursuant to the provisions of Republic Act No. 10173 or the Data Privacy Act of 2012, its Implementing Rules and Regulations and other relevant policies, including issuances of the National Privacy Commission and  applicable laws and regulations relating to privacy and data protection.

What data does TSU collect and acquire during your visit?

Whenever you are passing and visiting The Tarlac State University website, the University uses cookies to prevent security risks, recognize that the user is logged in, customize the user’s browsing experience, store authorization tokens, permit social media sharing, troubleshoot issues, and monitor anonymized or aggregated statistics.

Automatically, when you visited our website, we recorder technical information which includes:

• browser type
• date and time of connection
• length of visits to certain pages
• operating system
• pages viewed/searched for
• page response time
• time zone setting/general location
• service provider

Why TSU Collect and How we Use your personal data

Your recorded personal data is used to help keep the TSU website secure and safe. It can also be use in the investigation of possible security and data breach. If such personal information will be use, the owner will be properly informed, and consent will be secured as provided by law.

How will TSU store, protect, and retain your personal data?

All information and data are stored and transmitted securely in various paper and electronic formats, including databases that are shared between and among the different offices or units of the University. Access of information and data is limited only to authorized personnel and staff who have a legitimate interest in them for the purpose of carrying out their duties and functions. Rest assured that the university will not allow excessive use of your personal data.

How long shall we keep your data?

Under the provisions of the laws, the University is required to permanently keep the student and employee records including the information contained therein. In line with this, no personal information may be destroyed unless allowed by laws, if allowed or authorized by law, it must be documented in writing by the Office concerned. Unauthorized destruction should be reported to the DPO or any member of the TSU Data Privacy Response Team of the University.

What are your rights as the owner of the data?

As provided by Republic Act No. 10173 or the Data Privacy Act of 2012, you have the right to object the processing of your personal data, the right to access your personal information, and or have it corrected, erased, or blocked on reasonable grounds. Please refer to the Rights of the Data Subjects.

How can you contact us?

Should an employee, student, graduate, parent or guardian want further information about the way TSU manages the personal information it holds, or wish to complain about breach of the Act, please contact TSU’s duly designated Data Protection Officer:

Name                       : Dr. Grace N. Roset

E-mail Address       : [email protected]

Changes to this Privacy Policy

TSU may, from time to time, make changes to this Policy. On such occasions, we will let you know through the website of the University, and, when permissible, other means of communication. Any modification is effective immediately upon posting on the website.